Computer Information Concepts - Colorado County Software Applications

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Budgetary / Fund Accounting System - Computer Information Concepts, Inc.

Easily operated by Colorado Counties, our Budgetary / Fund Accounting System (BFAS) is an interactive, automatic dual entry, “TRANSACTION BASED” Solution, which includes ten (10) Sub-Systems - Budget Preparation, Purchasing, Accounts Payable, Capital Assets, General Ledger, Taxes Payable Interface, Banking & Investment, Daily Statement, Cash Receipting and Project & Grant Reporting, seamlessly integrated with CIC Payroll / Personnel & Local / State / Federal / GASB Reporting Systems and Indexing / Imaging, KEYWORD Indexing / Retrieval and Productivity Tools.

Although Counties are encouraged to maintain their current account code structure, BFAS will accept up to thirty (30) alpha-numeric characters, in nine (9) elements of up to six (6) alpha-numeric digits each. User Defined “Short-Names” easily reduce your entry keystrokes to less than five (5)!

Initially, Budget Preparation facilitates budget planning by providing instant access to an unlimited number of years of your budget and actual expense / revenue transaction history. In addition to maintaining multiple levels of budget submittal / approval information, all budget amendments are recorded and accessible in subsequent years. Later, once your County-Wide Budget “what if” scenarios are tentatively approved, each Department may access their own budget worksheets and utilize similar “what if” scenarios against the budget line items they are responsible for.

Purchasing includes integrated Requisitions & Purchase Orders, which immediately encumber funds plus Receipting of all or any portion of the goods / services. However, for smaller entities, the entry of an invoice can also be used to print Purchase Orders with a system or user determined number on your laser printers for distribution internally and externally. Our System also identifies, warns or if necessary, prevents (depending upon your pre-set guidelines) the User from proceeding if the purchase would exceed the available budget and also provides for multiple levels of approval (again dependent upon pre-set guidelines) to facilitate site based management.

Accounts Payable completely manages the payment of vendors for all services and products. Easily incorporating “Drill Down” vendor history, manual checks, as well as 100% automatic check voiding, Accounts Payable automatically produces checks for all authorized invoices. Partial payments and recurring invoices are also automatically organized.

Checks are printed on a laser printer and all transactions may be individually classified in accordance with the current 1099 reporting requirements. 100% Image Enablement of all your invoices, checks, etc. and reports, on your “File Server” via your existing network or our “Server Farm” via the Internet is assured.

Capital Assets is designed to organize your physical assets by using your existing coding schema. When the invoice is received, it is posted and scheduled for payment. During posting, all purchases charged to capital expenditure accounts in excess of a county-set limit (normally $500 - $1,500) are held in an annual suspense file which is later processed by our Capital Assets System. 100% Image Enablement of all your pictures, source documents and reports, on your “File Server” via your Intranet or our “Server Farm” via the Internet is assured.

General Ledger is a full, double entry system, providing statutory, modified and full accrual accounting processing options. Transactions may be recorded in multiple periods and or years for maximum flexibility. In addition to a complete set of management reports, our user defined report writer provides unlimited, “quick” access via inquiry and/or printed reports, to the financial information you require.

Taxes Payable Interface has the ability to identify tax appropriations from any AS/400, File Server or Server Farm Tax System as payables and issue disbursement checks to taxing entities with full detail remittance slips. History is available on the taxes due and paid to the taxing entities. 100% Image Enablement of all your Journal Entries and reports, on your “File Server” via your Intranet or our “Server Farm” via the Internet is assured.

Banking & Investments tracks all of YOUR Banking & Investment activities in Multiple Banks, including the checks written from the other various integrated applications such as Accounts Payable, Payroll, Miscellaneous Disbursements and Taxes Payable, along with all receipt activity from the Cash Receipt application.

Daily Statement Balancing has the ability to view detail transactions on a daily basis and enter summary transactions to verify the totals of receipts and expenses in each fund on a daily basis. This function goes one step further and compares the fund balances to the composite of cash within the various bank accounts. This feature assures that your funds and cash are in balance on a daily basis.

Cash Receipting has the ability to easily receipt in four different type of receipts. General Receipts, Department Receipts, Tax Summary Receipts and Reimbursement Receipts. Receipt balancing is made easy by reporting receipt activity by cashier (user).

Project & Grant Reporting captures material, equipment, labor and other costs related to specific government activities. Since our reporting is merely a “Slice / Dice” of the same transactions, time-consuming reconciliation to your General Ledger, is totally eliminated. Inquires and/or reports on a multiple year basis based on the grant or project beginning and ending date ranges in either summary or detail can easily be gathered by any “date range”. The reporting includes utilizing a project or grant budget in lieu of the annual fiscal year budget if needed.


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