KANSAS COUNTY SOFTWARE
Providing Tomorrow's Functionality Today

Budgetary / Fund Accounting System - Computer Information Concepts, Inc.

Easily operated by Kansas Counties, our Budgetary / Fund Accounting System (BFAS) is an interactive, automatic dual entry, “TRANSACTION BASED” Solution, which includes ten (10) Sub-Systems - Budget Preparation, Purchasing, Accounts Payable, Capital Assets, General Ledger, Taxes Payable Interface, Banking & Investment, Daily Statement, Cash Receipting and Project & Grant Reporting, seamlessly integrated with CIC Payroll / Personnel & Local / State / Federal / GASB Reporting Systems and Indexing / Imaging, KEYWORD Indexing / Retrieval and Productivity Tools.

Although Counties are encouraged to maintain their current account code structure, BFAS will accept up to thirty (30) alpha-numeric characters, in nine (9) elements of up to six (6) alpha-numeric digits each. User Defined “Short-Names” easily reduce your entry keystrokes to less than five (5)!

Initially, Budget Preparation facilitates budget planning by providing instant access to an unlimited number of years of your budget and actual expense / revenue transaction history. In addition to maintaining multiple levels of budget submittal / approval information, all budget amendments are recorded and accessible in subsequent years. Later, once your County-Wide Budget “what if” scenarios are tentatively approved, each Department may access their own budget worksheets and utilize similar “what if” scenarios against the budget line items they are responsible for.

Purchasing includes integrated Requisitions & Purchase Orders, which immediately encumber funds plus Receipting of all or any portion of the goods / services. However, for smaller entities, the entry of an invoice can also be used to print Purchase Orders with a system or user determined number on your laser printers for distribution internally and externally. Our System also identifies, warns or if necessary, prevents (depending upon your pre-set guidelines) the User from proceeding if the purchase would exceed the available budget and also provides for multiple levels of approval (again dependent upon pre-set guidelines) to facilitate site based management.

Accounts Payable completely manages the payment of vendors for all services and products. Easily incorporating “Drill Down” vendor history, manual checks, as well as 100% automatic check voiding, Accounts Payable automatically produces checks for all authorized invoices. Partial payments and recurring invoices are also automatically organized.

Checks are printed on a laser printer and all transactions may be individually classified in accordance with the current 1099 reporting requirements. 100% Image Enablement of all your invoices, checks, etc. and reports, on your “File Server” via your existing network or our “Server Farm” via the Internet is assured.

Capital Assets is designed to organize your physical assets by using your existing coding schema. When the invoice is received, it is posted and scheduled for payment. During posting, all purchases charged to capital expenditure accounts in excess of a county-set limit (normally $500 - $1,500) are held in an annual suspense file which is later processed by our Capital Assets System. 100% Image Enablement of all your pictures, source documents and reports, on your “File Server” via your Intranet or our “Server Farm” via the Internet is assured.

General Ledger is a full, double entry system, providing statutory, modified and full accrual accounting processing options. Transactions may be recorded in multiple periods and or years for maximum flexibility. In addition to a complete set of management reports, our user defined report writer provides unlimited, “quick” access via inquiry and/or printed reports, to the financial information you require.

Taxes Payable Interface has the ability to identify tax appropriations from any AS/400, File Server or Server Farm Tax System as payables and issue disbursement checks to taxing entities with full detail remittance slips. History is available on the taxes due and paid to the taxing entities. 100% Image Enablement of all your Journal Entries and reports, on your “File Server” via your Intranet or our “Server Farm” via the Internet is assured.

Banking & Investments tracks all of YOUR Banking & Investment activities in Multiple Banks, including the checks written from the other various integrated applications such as Accounts Payable, Payroll, Miscellaneous Disbursements and Taxes Payable, along with all receipt activity from the Cash Receipt application.

Daily Statement Balancing has the ability to view detail transactions on a daily basis and enter summary transactions to verify the totals of receipts and expenses in each fund on a daily basis. This function goes one step further and compares the fund balances to the composite of cash within the various bank accounts. This feature assures that your funds and cash are in balance on a daily basis.

Cash Receipting has the ability to easily receipt in four different type of receipts. General Receipts, Department Receipts, Tax Summary Receipts and Reimbursement Receipts. Receipt balancing is made easy by reporting receipt activity by cashier (user).

Project & Grant Reporting captures material, equipment, labor and other costs related to specific government activities. Since our reporting is merely a “Slice / Dice” of the same transactions, time-consuming reconciliation to your General Ledger, is totally eliminated. Inquires and/or reports on a multiple year basis based on the grant or project beginning and ending date ranges in either summary or detail can easily be gathered by any “date range”. The reporting includes utilizing a project or grant budget in lieu of the annual fiscal year budget if needed.

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Capital Assets System - Computer Information Concepts, Inc.

Our Capital Assets System (CAS) is designed to organize the physical assets of your Organization using your existing coding schema. In addition to completely supporting automated computations for depreciation, disposal and transfer, Capital Assets is designed to automatically integrate with our Budgetary / Fund Accounting System. Implemented with our CIC Handheld Palm Computer System, CAS substantially reduces the labor required to perform your asset inventory.

Special Features include flexible, user-defined fields, intuitive mobile computer screens and the ability to add attachments / maintenance records and sort them for specific reports that can be imported / exported with Microsoft Excel.

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Cemetery Records System - Computer Information Concepts, Inc.

Our Cemetery Records System provides complete management of all aspects of cemetery operations. The system maintains all information, including ownership and availability for each burial space in the cemetery by site, plat, block, lot and space and includes on-line inquiry.

This system provides the ability to organize and store owners, occupants and /or future occupants or one or more spaces and stores an unlimited number of important / related documents such as readily available on-line “non-proprietary” images that can be instantly shared electronically.

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Centralized Cashiering System - Computer Information Concepts, Inc.

Centralized Cashiering provides the integration necessary to accept “one check or payment” for all of the amounts currently owed and automatically distribute it to a user predetermined, unlimited number of accounts and ledgers.

It interfaces with all billing and collection modules to provide for recording / collection / distribution of all revenue collected. All pending invoices are available for a payee, permitting the collection of multi-jurisdictional amounts, even with a single payment. Centralized Cashiering may be interfaced to a cash register and/or receipt printer for ease in receipting, check validation, and cash drawer management.

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Customer Serve System - Computer Information Concepts, Inc.

Our Customer Serve System supports the routine maintenance functions of your County by capturing citizen requests and monitoring the performance of the required tasks by each department or supplier of services. This monitoring of performance timetables / responses assures your citizens of superior service.

Accurate records for accounting / business management permit monitoring of needs and linkage of the workload to personnel availability to perform the tasks, providing the analysis information you need for future resource planning.

Our system supports your service order process by enabling Counties to easily and effectively handle service order requests and manage the critical information related to this area. Flexibility is essential and our system provides a variety of functions and total flexibility. When you require more extensive capabilities, we can meet those needs. Our Work Orders System gives you the reliability of a standard order system with the benefit of editing a service order completion.

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Election Management / Signature Card / Poll Book System - Sonrise Software Limited

This system was written to provide a total solution including the normal recording, tracking and reporting of voter information. With the Signature Card option, the system has the ability to scan, store, retrieve, and print images of signature cards using the CIC or RVI Imaging Systems.

Menus are designed with your workflow in mind, allowing you to move easily through the system. On-line HELP provides an instant response in a keystroke from either menus or program screens. The system works with control files you define, thereby customized to meet the specific needs of your County.

Category counters are immediately updated as you add, change or delete voters. With a single keystroke, you can find out how many voters are in any school district, member district, precinct, party, etc.

Print a variety of Election Registers with or without signature lines which may be used in place of poll books. This system efficiently handles advance ballot requests, mailings and returns. With the Poll Book option, the system can electronically update voter history records using election registers sorted by polling place and printed in alpha order on a scan sheet with “bubbles” for each voter grouped by ward or ward precinct. When a voter votes, the “bubble” next to the name is marked by a poll worker and the information is scanned into the system, via an Optical Mark Reading (OMR) scanner, flagging voters in the database who voted, ensuring accuracy by eliminating keying errors.

Inquiry Options also allow you to locate voter records via alpha search or system-assigned ID numbers, while Sort / Select Options give you the flexibility of printing only the information you need. Print lists of school districts, judicial districts, commissioner districts, party affiliation, etc., according to your specific needs. Print mailing labels in a variety of formats, using the same sort / select options available for voter lists.

This system not only satisfies National Voter Registration Act (N.V.R.A.) file and report requirements, but automatically keeps an on-line count of all N.V.R.A. changes and prints the actual N.V.R.A. report form.

An unlimited number of Election History records are stored in a separate History file. Likewise, an unlimited amount of Voter History such as Moves, Name Changes, Party Changes, etc. are all kept in History files. Each file is retrievable on-screen as well as printable by voter or any of the other Sort / Select options. Users define the codes used by the system for purging voters.

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Election Poll Workers System - Sonrise Software Limited

You can enter all elections scheduled for the year into the Election Poll Workers system and then schedule all of your active poll workers to be available to work a specific election, a number of elections or all elections for a specific year.

This system provides the capability of processing a mailing of “Availability Letters” asking poll workers to mark all upcoming elections they will be able to work. Their responses may be entered into the Assignment File and used to schedule poll workers.

Prior to each election, a “Work Assignment Notice” will notify the poll worker his/her services are being requested to work a specific election. This Notice will include details regarding the date, time, place and the election school training session they will be required to attend. Any active poll workers who have not been assigned to work will receive a notice that their services are not required for the upcoming election unless you are faced with an unexpected absence.

The system also has the capability of generating a Payroll Voucher for each poll worker that can be signed at the polling place, verifying they have worked the election. This signed Voucher can then be submitted to your office as a payment request.

Automating the management of your poll workers saves you time and allows you to consider their preferences for preferred locations, positions and available times. You also have on-line inquiry regarding the experience and personal information you have chosen to store for poll workers.

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Election Register Scanning System - Computer Information Concepts, Inc.

Our Election Register Scanning System interfaces with our Election Management System (EMS) to electronically update voter history records and provide automated voter information reports.

The Election Register is received by this System from EMS, sorted by polling place and printed out in alpha order as a scan sheet with “bubbles” for each voter grouped by Ward or Ward Precinct, listing all eligible voters for a specific election. When a voter votes, the “bubble” next to the name is marked by a poll worker and the information is scanned back into the system, flagging voters in the EMS database who voted in this election and ensuring accuracy of data by virtually eliminating keying errors.

This Scanning System handles multiple elections on multiple days, allowing you to print all scan sheets for a single election day and have fast accurate tracking of voter turn out. This System provides a cost-efficient answer to the Election Register data collection task, processing up to 1,800 forms per hour, many times faster than manual data entry.

This System works with an Optical Mark Reading (OMR) series scanner and has also been designed to work with scan forms available from CIC. OMR is a specialized technology for computer recognition of bubble marks on paper for data acquisition.

Other features include allowing the user to align forms in the printer, allowing forms to be printed on virtually any Windows compliant laser / inkjet printer, automatic tracking of absentee voters, and a report that can be printed after scanning of the Election Register sheets, providing totals by Ward and/or Precinct for voters voting in the election. The report can be printed, viewed on-line or e-mailed.

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Indexing / Imaging System - Computer Information Concepts, Inc. (Seat & Organization-Wide License).

For an affordable “organization-wide” or “seat license” price, Indexing / Imaging provides an unlimited number of User-defined / named alpha-numeric, date, memo, numeric, true / false, yes / no fields with unlimited User defined / populated pop-up windows for code validation or multiple occurrence determination.

100% User determined data entry screen layouts for each document integrated with CIC’s Optical Character Recognition (OCR), plus utilization of Bar Code Recognition (BCR) and Voice Recognition Entry (VRE), as it becomes beneficial to our Users, substantially reduces and/or may even eliminate the manual labor necessary to enter new indexes.

Our NON-PROPRIETARY Architecture includes seamless integration with our KEYWORD Indexing/Retrieval System, Records Management System and Productivity Tools. In addition an Application Program Interface (API) can easily be developed to “IMAGE ENABLE” your other Software Applications.

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Inventory System - Computer information Concepts, Inc.

CIC’s Inventory System functions as an integrated part and extension of our Project & Grant Reporting process and/or combined with CIC’s Work Orders System, can provide effective work order management in an integrated maintenance environment. As with other CIC modules, its’ integration is automatically managed.

Implemented with our CIC Handheld Computer (Palm OS) System, this system substantially reduces the labor required to perform your physical inventory. Download existing information to your handheld computer, enter/update your barcode and/or keyed information remotely at various locations and automatically upload your new information to the Inventory System.

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KEYWORD Indexing / Retrieval System - Computer Information Concepts, Inc. (Seat & Organization-Wide License)

For an affordable “organization-wide” or “seat license” price, KEYWORD may be utilized by ANY of your personal computers to store and began instantly retrieving any existing or new MS Word/Excel Documents and/or printed reports, by any KEYWORD, string of KEYWORDS or combination of KEYWORDS.

Existing and new Microsoft Word/Excel Documents are KEYWORD indexed in their current format, while existing and new printed reports are KEYWORD indexed by simply spooling a copy of the selected reports during printing or by transferring Spool Files to a KEYWORD PC Text File. If desired, this KEYWORD PC Text File can also be accessed by Microsoft Word, to reprint selected page(s) in their original form or to reprint any modified page(s) you save with your standard MS/Windows “Save As” function. This feature provides the opportunity to save multiple modified copies of any page(s), while always maintaining an archived copy of the original page(s).

Seamless integration with CIC’s “Value Priced” Indexing / Imaging System and Productivity Tools saves additional User labor by automatically capturing KEYWORD indexes, “WITHOUT KEYING” and automatically capturing printed and/or screen images, “WITHOUT SCANNING”.

Finally, since CIC’s “NON-PROPRIETARY INDEXING / IMAGING SYSTEM AND PRODUCTIVITY TOOLS” guarantee view/print functionality from any PC operating MS Windows, without additional per seat viewer costs, you are ready to begin offering on-line local and remote Internet access, whenever you are ready.

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Local / State / Federal / GASB Reporting System - Computer Information Concepts, Inc.

CIC’s Local / State / Federal / GASB Reporting System consists of six (6) Local Reports, five (5) Monthly Colorado Reports, one (1) Quarterly Colorado Report, one (1) Quarterly Federal Report, five (5) Annual Federal Reports and thirteen (13) GASB-34 Reports.

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Neighborhood Revitalization Plan System - Computer Information Concepts, Inc.

Our Neighborhood Revitalization Plan System will accumulate the unique information about each particular project adopted by a Municipality for the current tax year, calculate the Gross Tax Rebate in accordance to the plan specifications and in compliance with Kansas statutes 12-17,114-120, and distribute funds in accordance with the approved Neighborhood Revitalization Plan (NRP) and Senate Bill 41.

Menus are designed with your workflow in mind, allowing you to easily move through the system and run the options to maintain projects, calculate and print rebate and distribution data, and administer NRP rebate and distribution posting.

NRP Plans (determined by local governing bodies) are implemented on a project by project basis. Information about these projects is permanently stored in this system and includes such information as legal description of the parcel, CAMA Number, property owners with addresses, disbursement split percentages between the applicant and municipality (where applicable), and year-by-year summary of parcel specific information including: taxing authority NRP participation, appraised values, assessed values, ad valorem taxes for the parcel and the project, rebate percentages and amounts, and changes in ownership and mailing addresses. NRP projects may be de-activated at any time if they have become ineligible for future rebates or have dropped out of their corresponding plan.

NRP rebates / distributions for projects may be selected and posted at any time throughout the year. Users decide when and for which projects rebates shall be distributed and posted. This ensures maximum flexibility for check writing and also ensures full compliance with Kansas statues.

Our NRP System fully interfaces to Our Appraiser / Clerk / Treasurer Tax and Budgetary Accounting Systems. Information shared includes levy information, general ledger accounts, original tax amounts for the parcels involved, and tax payment amounts and dates. The NRP System uses this information to select and calculate rebates and distribution transaction amounts. Then, for approved NRP rebates, Our Appraiser / Clerk / Treasurer Tax and Budgetary Fund Accounting Systems extract distribution ledger entries and rebate disbursement data for posting to tax distribution history and general ledger. Full disbursement re-cap reports (with totals by municipality where applicable) are provided for rebate check writing.

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Payroll / Personnel System - Computer Information Concepts, Inc.

Easily operated by Counties, our interactive, “TRANSACTION BASED” Solution, is seamlessly integrated with four (4) of our CIC Budgetary / Fund Accounting Sub-Systems - Budget Preparation, Accounts Payable, General Ledger and Project & Grant Reporting and all of our Indexing / Imaging, KEYWORD Indexing / Retrieval and Productivity Tools.

Extensive budget modeling and "what if” analysis is available to facilitate the budgeting process. Existing salary schedules, employee benefit programs, current and projected employee assignments and step increases are copied to a budget "work area" to evaluate different scenarios and analyze the effects on your County’s budget.

Unlimited user defined pay types / adjustments, deductions / benefits and absences / leaves are defined globally for assignment to any and all employees. Individual tailoring of the "standards" on an employee-by-employee level is also available to provide accurate calculation of net pay for all situations.

Individual paychecks can be generated easily along with “pro-forma” checks for employees considering changes to their withholdings and deductions. Checks are printed on a laser printer and all withholding & benefits are automatically transferred to Accounts Payable, where ACH or check payments to vendors are processed. ACH and Check activity is automatically reflected in the bank and bank account for easy bank reconciliation.

Although our Payroll / Personnel System benefits from total integration, multiple security options including field level GUARANTEES PRIVACY & ACCESS to Personnel / Human Resource Records, including the capability to:

100% Image Enablement of all your Personnel source documents and reports, including an Applicant Repository on your “File Server” via your Intranet or our “Server Farm” via the Internet is assured.

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Permits / Code Compliance - Computer Information Concepts, Inc.

Our Permits and Code Compliance supports the operations of the Building Department in the management of construction within its jurisdiction. Entry of User-defined permit requests, management of sub-contractor permits, pricing, inspections, monitoring or inspection failures and even printing of Certificates throughout the integrated process, without duplicate entry.

Implemented with our Handheld Computer (Palm OS) System, this system substantially reduces the labor required to perform inspection compliance. Download existing information to your handheld computer, enter/update your barcode and/or keyed information remotely at various locations and automatically upload your new information to our Permits / Code Compliance System.

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Print Image Capture System - Computer Information Concepts, Inc.

This system captures 100% of any print formatted page and converts the information to a TIFF image, eliminating the need to print a copy and scan it. It is sold at an affordable “Seat License” price.

CIC markets, installs, trains, enhances and supports these perpetually changing products to save labor effort / cost for our customers and respond to the needs for increasing efficiency. In conjunction with our constant progression, CIC’s selection of a product also guarantees they will continue to support it and assist in providing vendor enhancements as long as we have even one (1) user continuing to use it, which is increasingly important as Technology advancements continue to surge forward.

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Public Works System - Baker Software Services

Our “Value Priced” Public Works System is a Windows-based Cost Accounting System that can be used standalone or networked to assist entities in tracking costs for employee labor, equipment, materials, inventory, vehicle maintenance, etc. and distribute these costs to projects, grants, roads, departments, quarries, landfills, utilities, parks, etc.

Our relational database provides for interactive information retrieval, making almost any question about the assets under your control available both on screen and in printed form. All this power and flexibility is under the umbrella of field level security.

Inventory Tracking is used to provide accurate records for materials on-hand, re-ordering, price comparisons, etc. while Vehicle Tracking monitors costs for maintenance and repair costs, oil changes, fuel usage, etc.

Our comprehensive report generating capability provides summary and detail reporting for user-defined date ranges making the system truly a tool of the user and their needs.

In a nutshell: Our Public Works System is designed to compile, assess and align all pertinent costs entered into the system and then generate answers to questions about the assets tracked therein, thus providing a valuable informational tool for the managers of today's Public Works departments and the people they report to.

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Records Management / Imaging System - Computer Information Concepts, Inc.

Although our affordable, 32-bit, windows-based, Records Management / Imaging System (RMIS) operates on a PC, your Indexes may be stored on your Windows Servers, our Server Farm and/or standalone PC(s). Images may be stored on your AS/400, AIX/UNIX, Novell, Windows Servers, our Server Farm, standalone PC(s) and/or Network Storage Device (SAN) in a “NON-PROPRIETARY” format.

For one (1) low population-based “Unlimited Recorder Users vs our competitor’s per seat or per processor” price, RMIS provides an unlimited number of user-defined fields and alpha-numeric codes which assures 100% translation of your existing data and significantly reduces your training/transition effort.

RMIS electronically creates / maintains ON-LINE TRACT INDEX BOOKS by chronologically listing ALL or only SELECTED Real Estate Transactions!!! 100% USER-DEFINED REDACTION electronically blocks out confidential information such as social security numbers without disturbing the integrity of the original image, restricting viewing to authorized personnel.

User Security at an Application, Document Type and/or Field Level provides the “Peace of Mind” necessary before offering in-house county-wide / public station Index / Image access and Internet Index / Image access to cities, towns, agencies and abstract / title companies.

Seamless integration with CIC’s REMOTE ACCESS / PRINTING SERVICE provides AFFORDABLE / SECURE Internet Access twenty-four (24) hours / day – seven (7) days / week via the “INTERNET” to ALL and/or the Printing of SELECTED Numeric Index Books and/or Recorded Document Images by Your Remote Users.

Since all of your RMIS data, including any previous recordings CIC translates, may be retrieved by any key field or group of fields using our “Contains”, Range, SOUNDEX or Wild Card “State of the Art” search options - NO Past or Future Recording will ever be temporarily lost again.

Each Recorder is provided a dynamic view of, and the flexibility to instantly adjust day-to-day processing as your work flow fluctuates. For example, you may choose to accept payments and file the documents as received but delay the scanning and indexing process, until a later, more convenient time.

Our integrated cashiering, automated validation and User determined fee calculation, including pro-ration between counties, during the receipting and accounting of all financial related transactions further reduces the manual labor normally associated with entry / balancing.

Our “NON-PROPRIETARY IMAGING SYSTEM” includes drivers for Kofax scanners and all present /future Twain devices, including scanners, digital cameras, graphics tablets, etc. providing complete capturing, storing, viewing and printing support for TIFF, JPEG, BMP, PCX and WMF Images, and “append, delete, fit to the page, insert, invert, pan, print (document or individual pages, replace, rotate, scroll, thumbnail and zoom” features at NO ADDITIONAL CHARGE!!!

View / Print functionality from any PC operating MS Windows, without additional per seat viewer costs, guarantees you may offer in-house county-wide / public and on-line Index / Image access to cities, towns, abstract / title companies, attorneys, cartographers, oil landmen, realtors, surveyors and occasional users, WHENEVER YOU ARE READY!!!

User determined data entry screen layouts for each document type plus “no charge” utilization of Bar Code Recognition (BCR) and Optical Character Recognition (OCR) plus future Voice Recognition Entry (VRE), and, yes even “Remote Filing of Assignments, Releases and Satisfactions via the Internet”, as it becomes attractive and beneficial to our Users, may substantially reduce and/or even eliminate some of the manual labor necessary to enter new indexes / images.

Incorporating E-Recording, using Property Records Industry Association (PRIA) standards provides our Recorders an opportunity to also receive e-recorded encrypted documents with electronic signatures / notarizations, as soon as YOU are ready! Following your visual review and acceptance, RMIS will automatically record the documents, charge the Remote User’s prepaid account and prepare filing confirmation, including an electronic encrypted copy of the “Recorded Documents with reception number, date, time stamp, book / page, etc.” for the submitting Remote User in less than twenty-four (24) hours.

The Reports Menu includes an easy-to-use ad hoc reporting tool giving you the capability of creating reports by any combination of date range, document type(s), etc. sorted according to your specifications with the flexibility of providing as much or as little detail as you require.

Image Export: Images can be exported by user-defined criteria and allows you to share your information with customers in a "NON-PROPRIETARY" format, including ability to export by Document Number Range, Document Type, Date Range to a specific network path or FTP site. Includes the flexibility to rename Image Files, automatically rotate images, specify number of Image Pages to Export to a Group, Include/Exclude redactions, etc.
detail as you require.

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Screen Image Capture System - Computer Information Concepts, Inc.

The Screen Image Capture System captures images, text, and video directly from your Windows Desktop in a variety of industry standard image/text formats such as TIFF, BMP, JPG and GIF plus video in an industry standard AVI format for easy distribution via e-mail or FAX. It is sold at an affordable “Seat License” price.

CIC markets, installs, trains, enhances and supports these perpetually changing products to save labor effort / cost for our customers and respond to the needs for increasing efficiency. In conjunction with our constant progression, CIC’s selection of a product also guarantees they will continue to support it and assist in providing vendor enhancements as long as we have even one (1) user continuing to use it, which is increasingly important as Technology advancements continue to surge forward.

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Tax Administration Solution - Computer Information Concepts, Inc.

CIC's affordable, Windows based, 100% image enabled Tax Administration Solution (TAS) utilizes your local PC(s) to operate the programs and access your data, including digitized images of all your input documents and reports on your file server via your existing network or on our Server Farm via the internet. Benefits include an interactive, automatic dual entry "transaction-based" solution for real estate, personal property, oil, gas, severed minerals, state-assessed utilities, intangibles, special assessments, neighborhood revitalization, 16/20M trucks, motor vehicle, rental excise, antique auto, RVs, Lienholder, and Quality Mailing Address Service (QMAS) taxable entities.

Our TAS seemlessly integrates with our Budgetary / Fund Accounting system, which allows for taxpayer information to be entered / maintained one time and associated with an unlimited number of different properties, with future support for all of our other Windows based / 100% image enabled solutions planned.

The real estate module is fully integrated with the current CAMA real estate tracking system. All values, property types, owner information, etc. are brought into the tax real estate files during the automated CAMA retrieval process. Maintained ownership history includes deed book & page, grantor / grantee, date, and parcel history note. A real estate record can be searched in many ways including by taxpayer name, owner, buyer, mortage company, taxpayer ID, section / township / range, subdivision / block / lot, street address, and CAMA number. As data is added or transferred TAS audits for invalid land use codes, property type codes, house numbers, CAMA number errors, and bad sub-division code.

The personal property module provides information in the personal property record that matches the personal property rendition form and includes various schedules including residential mobile homes, motor vehicles designed for road use, commercial & industrial machinery & equipment, and personal property not elsewhere classified. Customers have the ability to check filed personal property rendition (review information and calculate values), transfer property from one taxpayer to another without re-keying property information, and access to unlimited images of documents related to personal property including personal property rendition, worksheet and notice of value.

The oil & gas module provides information in the oil & gas records that matches the oil & gas rendition forms, maintains production history, bills multiple owners according to their interest in the lease, and will add amount of penalty valuation due to late filing.

The severed minerals portion of TAS relates to severed mineral tax records including taxing unit, parcel ID, CAMA number, owner taxpayer ID, section / township / range, legal discription and assessed valuation. Like severed minerals, State assessed Utility customers have the ability to access unlimited images of documents related to the Utility including the certification document from the state.

Intangibles earnings are entered and the appropriate tax is computed based on the applicable rate. Customers have the ability to access unlimited images of documents related to the intangible tax including the intangible tax return, and since this intangible tax return is not considered public information, TAS provides the security necessary to restrict viewing the detail information.

Multiple special assessments are maintained by the capability to design a special assessment and then associate it with the appropriate real estate records for both one-time and multiple year assessments. Customers can replicate special assessments from one tax year to the next, and have the ability to access unlimited documents related to the special assessment.

The neighborhood revitalization module accumulates unique information about each project adopted by a municipality fo the current tax year, calculates the gross tax rebate in accordance to the plan specification and in compliance with Kansas statutes 12-17, 114-120, and distributes funds in accordance with the approved Neighborhood Revitalization Plan (NRP) and Senate Bill 41. NRP projects maybe deactivated at any time if they become ineligible for future rebates or have dropped out of their plan, and NRP rebates & distributions for projects may be selected and posted at any time throughout the year. Finally, full disbursement re-cap reports are provided for rebate check writing.

The module for 16/20M trucks creates a user-maintained control file for each tax year, and can handle proration of truck(s) if owned for a portion of the year as well as transferring the truck if sold to a new taxpayer within the County for the remaining months.

Information relating to the rental excise tax collected is included in the VIPS transfer.

Motor vehicles taxes are based on a registration year and prorated through the Kansas vehicle information processing system (VIPS). The calulation and collection of motor vehicle taxes originate in the VIPS system and are imported into TAS. Customers can print motor vehicle refund checks, retain a history of tax collections and refunds, and to tax districts that use the levy apportionment factor from the levy two years prior. Customers also have the ability to access unlimited images of documents related to motor vehicle, including vehicle title, registration from VIPS, refund checks, etc.

The two modules, antique tag and lienholder, can be purchased separately. This value priced software is a perfect blend of PC 32-bit and AS/400 64-bit architecture, working together to provide an automated system facilitating instant response of complete tag information via on-line inquiries from either PCs or AS/400 terminals, automating type assessment, processing antique tags, maintaining / tracking Lienholder Information and providing an automated billing system.

Type Assessment is done automatically to determine the automobile type according to the McClean Book. Antiques are identified programmatically and trucks are classified as Heavy or Light, saving many hours of labor in the Appraiser’s and Treasurer’s Offices.

Antique Tag System tracks year, make, VIN, tag number, Registered Owner name and address for the Appraiser’s Office and produces an annual Property Tax Statement.

Lienholders are identified and ID numbers assigned. Out of state Lienholders are assigned a status determining whether or not they are to be billed.

Daily Lien Reports: The Daily Lien Fees Detail Report includes Lienholder name, Registered Owner name, VIN, charge and total for fees assessed. The Daily Lien Fees Summary Report includes Lienholder name, count of liens and total fees.

Billing / Past Due Statements are produced in an 8 1/2 x 11 format for a windowed envelope. They include detail items by Registered Owner Name, make, VIN and price. The total amount charged is summarized and a statement ID is provided. Overdue comments are included on Past Due Statements.

Payment Entry warns of over/under payments and allows you to detail payments which don’t add up to the amount invoiced, flagging errors in payment entry.

Daily Payment Receipt Reports include Lienholder name, count of items, amount due, amount paid, difference and a total of the amount paid.

Overdue Fees are reported including Lienholder name, Registered Owner Name, VIN, amount, statement date and total amount overdue.

For Recreational Vehicles the calculation / collection of taxes originates in VIPS and is imported to TAS. Customers can print RV refund checks, taxing districts use the levy apportionment factor from the levy two years prior, and customers can access unlimited images of documents related to motor vehicles including title, registration and refund checks.

The QMAS system works with your current mailing preparation process to provide address verification & standardization, zip code correction, zip+4 code appending, carrier route codes and parsing. QMAS has proven to correct 26% of your addresses, decrease 10% of your undeliverable mail, reduce postage cost by approximately 27%, and assures common name and common mailing address integrity.

Integration with CIC’s Automated November Abstract subsystem automatically populates all of the state files that are used for November reporting with all necessary Tax Amounts and Levies for the latest tax roll. This means the user does not have to manually accumulate tax amounts for each tax district/taxing authority in the County, nor does the user have to key these amounts into the State November Abstract programs/reports.

Both current and prior year appraisal information is stored on-line in the Appraiser's Tax System. Your office staff does not have to search for paper records of prior year valuations, ownership, vehicles, etc. when doing property research. Also, this data is maintained completely autonomously from the Treasurer's Tax System. Only the Appraiser's office may modify this data on the system to ensure the original appraisal information for taxable property remains intact & on-line.

The advanced Tax Statement printing programs produce and collate tax statements in a fast and efficient manner ensuring statements are mailed on-time, accurately, and taking full advantage of existing postal discounts. Combined Mortgage Holder tax statements are produced for appropriate Real and Personal property. All Tax Statements include return remittance stubs for both 1st half & 2nd half tax payments.

Tax Levies are linked together to eliminate redundant keying of individual levies for funds. The operator only needs to key in a given levy for a fund once. Levies may also be copied from the prior year's levy record to speed levy setup for the current year.

Fully flexible control files are used to hold descriptions, rates, calculation factors, etc. for all tax types and other support data. This eliminates "hard-coding" in the Tax programs - custom programming is not required to accommodate state-mandated changes.

Our Tax Accounting System calculates all penalties and fees on delinquent taxes automatically using the penalty and fee control master file (which may be altered at any time by authorized users) to retrieve the correct assessment rates for a given tax type and tax year.

Delinquent Notices, Publication Listings, Redemption Certificates, and Sale Books are generated for the Treasurer, Taxpayer, and Sheriff (where applicable), permitting Tax Sales to be administered in a timely and efficient manner, maximizing the County’s return on delinquent taxes.

Special inquiry programs are included which may be used by the public to access all public information.

The updating of the Treasurer information is fully automatic for all tax transactions (including tax payment reversals). Instant Abstract information (total tax dollars paid/outstanding, adds/abates, etc.) by Fund, Tax Type, and Year is available to the Treasurer On-line.

When entering a taxpayer’s payments for multiple tax types and/or years, only one (1) entry needs to be made to accept payment and print receipts. This allows taxpayers who pay in person to receive prompt service. Treasurer Staff do not waste time performing unnecessary research to process complex payments. Payment reversals (pending & posted) are simple and take effect immediately.

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WeedWyse - Computer Information Concepts, Inc.

Our “Value Priced” WeedWyse system is a 100% image enabled file server or server farm system which, depending on scalability requirements, supports Microsoft Access, MSDE or SQL Server relational database, in a single or multi-user / network environment and is used by Kansas Counties to execute the activities required by the Kansas Noxious Weed Law and monitored by the Kansas Department of Agriculture (KDA), County Commissioners and Auditors. Users may navigate through the program by keyboard, mouse or a combination of both.

The WeedWyse system maintains information on customers, certifications, labeled chemical treatments, weeds, land treated, etc. and provides reports of all sales, accounting and treatments. Processing is facilitated by popup customer and vendor lists, personnel records and user-defined budget categories.

This System maintains a running inventory with automatic corrections for changed data and automatic calculation of acreage treated, chemical/treatment totals, tax exempt status and sales tax owed. Each Sales Ticket includes Owner / Operator / Applicator options and customer treatment information can be added / edited directly from the Sales Form.

The sales, accounting, survey and enforcement data you need for the Annual Noxious Weed Eradication Progress Report is automatically formulated and gives you the opportunity to preview segments prior to printing.

Unpaid accounts may be thoroughly tracked; billing statements with customized penalty rates and terms may be run at any time and sent with accompanying address labels

Income and Expenses instantly post to your department budget and changes are automatically updated, allowing you to compare the department budget to actual expenses at any time.

Surveys provide fast, easy data entry and instant reporting of acreage infestations with automatic calculation of the estimated acreage infested, based on the acreage of your County.

WeedWyse has on-screen Help Menus, Year-to-Year Data Entry and customizations that allow instant changes in Tax Rates, Labor Rates or any other County information.

Comprehensive utility functions are built into the program to save data to a disk, clean up records, sort or delete data.

WeedWyse offers expanded reporting capabilities, including report formats which can be sorted or filtered with any of the built-in navigational tools to produce reports the way YOU want them. All reports are in compliance with state requirements.

The developer of this fully operational software is in routine contact with the State Weed Specialists at the KDA, the Kansas Weed Director’s Association and individual County Weed Directors. Using input from these sources, this software was developed with maximum flexibility to meet the needs of any County Noxious Weed Department, regardless of the complexity or simplicity of its operations.

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Wildlife and Parks Systems – Sonrise Software Limited

Menus are designed with your workflow in mind, allowing you to move easily through the system, following the options to enter book and license definitions, seller information and specific license details. Purchaser Information relating to licenses or permits is available through on-line Inquiry. A Voucher is produced for Books Issued with a signature line for the seller.

Book Types represent any grouping of like licenses, permits, stamps or boat certificates as issued by the Kansas Department of Wildlife and Parks. Licenses and permits are usually issued to agents in some type of booklet, stamps are issued in sheets and boat certificates are issued individually. Each of these issue bookings qualify as valid Book Types.

The Book Types Report includes the type description, quantity of items per book, total book value, report code, paid in/out account numbers and a tally of the total number of records in the file. The License Code Report includes current/next year license and writing fees as well as a tally of total records.

The Book Inventory Report lists the reporting year, book type, beginning license number, quantity of licenses per book, quantity of licenses sold and voided, the date the book was issued to a seller, the date the book was returned and the seller’s name and address. A Seller List is also available, listing the names and addresses with ID number, security bond amount and total value of books currently issued.

Daily Cash Accounting is reported for a specified number of book return dates. The Harvest Information Program report is based upon a specified range of purchase dates.

Quarterly Reports include an Itemized Listing of license and permit books returned to your office and the Kansas Department of Wildlife and Parks Quarterly Report. Omissions are noted on the Itemized Listing report but not included on the Kansas Quarterly Report if your files contain returned books with unrecorded licenses or permits.

The Annual Report of Licenses, Stamps and Permits required by the State of Kansas totals the number and dollar value for all licenses, stamps and permits sold during the year.

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